|Job Employer||Thales Australia & New Zealand|
|Location||CBD, Inner West & Eastern Suburbs|
|Job Sector||Contracts Administration|
We’re inventing the future, right here, right now, at Thales. We design the critical security solutions of tomorrow by combining the curiosity to explore, the intelligence to question and the vision to create. Together we solve complicated problems by combining our experience in the market with our leading research and development capabilities.
Opportunity for a Contract Administrator to join our friendly team based in Garden Island (Sydney). In this role you will be a member of the PMO Team, which provides all Contract administration activities for projects managed within the AWS business.
This role encompasses all areas of the of the operation supportservice to the broader AWS Business. The role has responsibility for delivery of operation excellence in Contract administration to include the application of best practice AWS methodologies. This includes building capability, applying best practice, standardisations and alignment. Whilst the role is based at Garden Island, there is management support requirements for the Business Leaders managing AWS National locations including Darwin, Carrington and Cairn.
Develop a comprehensive knowledge of the project scope and its relationship to the schedule and associated priorities.
Participate in short-listing and selection of sub-contractors for inclusion in Thales Australia tenders, focusing on capability, resources to meet schedule/other subcontractor commitments, past performance (quality/schedule/safety/cost).
Identify risks in respect to subcontractors and suitable mitigation strategies. Participate in “subcontract versus in-house” decision making meetings.
Prior to awarding subcontracts, review the projects WBS and schedule and resourcing needs to meet the Head Contract requirements.
Prior to awarding subcontracts, evaluate current status of subcontractors total workload commitments, its schedule and resourcing levels proposed for the Thales work and its overall ability to meet Thales’ requirements.
Ensure that copies of insurance certificates from proposed subcontractors are current.
Monitor subcontractor actual manpower and equipment resourcing against subcontractors’ plan/schedule and, as required, take timely action with the subcontractor(s) to ensure project deliverables and schedules are met.
Manage with the assistance of the Quality Control officer and support of the QA Coordinator all quality issues and documentation associated with subcontractor activities.
Monitor changes to work scope, identify impact to the project price and schedule and, as required, ensure CCP action is flowed-through to the Head Contract.
Resolve subcontractor non-conformances.
Report subcontractor progress – daily, weekly and monthly.
Ensure the customer is invoiced in accordance with the Head Contract payment schedule and terms of payment.
Ensure subcontracts are completed within cost, and on time, safely and to the contracted quality standard.
Verify subcontractor claims for payment.
How About you?
Good people skills and a proven ability to communicate in a positive manner with internal and external customers
Excellent technical writing skills.
Quality and OHS systems knowledge.
Experience in contracts and business development, including the costing and preparation of tender proposals.
Advanced computer skills, particularly MS Office
Good to Know
You’ll receive an email acknowledgement after you’ve applied, Thales strives to provide a personalised experience for all suitable applicants.
As a Defence security clearance is required for this role, applicants must be Australian citizens and eligible to obtain and maintain an appropriate clearance. To learn more about clearances please visit – http://www.defence.gov.au/AGSVA/
International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role.
Prior to offer you’ll complete a pre-employment police and medical.
For more information on Thales visit us @ThalesCareers on Instagram
Thales is committed to promoting and maintaining a workplace culture of shared respect that enables all of us to feel valued, do our best, and remain truly passionate about the place that we work. We are committed to making reasonable adjustments to provide a positive, barrier-free recruitment process and supportive workplace. We encourage applications from Aboriginal and Torres Strait Islander people and individuals from diverse backgrounds.
We are also proud to be a WORK180 Endorsed Employer for Women. If you would like to know more on how we are supporting our employees, you can view our policies and initiatives here: https://work180.com/en-AU/for-women/employer/thales [link removed].
Wellbeing matters at Thales, and where possible we encourage flexible working.