Executive Assistant at IPA Melbourne

With over 25 years’ experience our client is one of Australia’s largest unlisted property fund management firms with over $20 billion of funds under management through their investments in commercial, retail, industrial and residential properties.

This exciting opportunity will see you providing high level executive support to a General Manager and the wider commercial services team. With a collaborative and flexible style, you will be highly motivated and carry out a variety of tasks, some of which will be of a sensitive and confidential nature.

Your key responsibilities will include:

• Provide high level support to the Group Executive & wider team
• Diary & email management and coordination of travel & expenses
• Prepare high level presentations, collate & coordinate periodic reports, board papers, agendas, minutes & other correspondence as required
• Diary & email management, liaising with internal & external clients to align diaries
• Coordinate across teams including with other EA’s in the organisation to coordinate meetings
• Coordinate induction requirements for new employees & any ongoing training requirements
• Coordinate industry related professional development events, workshops & conferences
• Manage confidential & sensitive documentation with appropriate discretion

As a proactive self-starter who is accustomed to working in a dynamic and fast-paced environment you will enjoy supporting a high performing team. You will ideally possess previous experience in the property industry within a similar professional services environment. Knowledge of commercial and/or retail real estate practices would be highly desirable.

You will demonstrate the following:

• Highly defined written and verbal communication skills with the ability to communicate at all levels
• Previous experience managing busy executives & schedules
• Confident in engaging with various stakeholders including senior management
• Advanced computer skills in MS Word, PowerPoint, Outlook & Excel
• Works well autonomously as well as part of a small team
• Display high standard of confidentiality & diplomacy in dealing with sensitive & urgent matters

In return, this Employer offers a generous salary package plus higher superannuation contributions at 12% and other incentives in addition to a friendly & inclusive work culture. You will become an integral part of this small, close-knit team which is part of a much bigger story.

Roles like this don’t present often, interested parties are invited to express interest by clicking on apply now, please ensure you include a cover letter. For a confidential discussion please contact Vicki Stavrou for more details on (03) 9252 2239.