Administration Coordinator – re-advertised at West Footscray Neighbourhood House

West Footscray Neighbourhood Houseis hiring people as Administration Coordinator – re-advertised. The Selected person will be earn at least Undisclosed AUD per month. There are also many more opportunities. Read the entire post carefully to know all the details related to this job.
PostingAdministration Coordinator – re-advertised
Job EmployerWest Footscray Neighbourhood House
LocationWestern Suburbs
Job SectorAdministrative Assistants

*This position is re-advertised. Previous applicants need not apply.*

About Us

West Footscray Neighbourhood House is a non-profit organisation that offers a safe and inclusive place for the community to engage, connect and thrive. We offer a number of programs that support social participation and community engagement. We are going through an exciting time of change, as we improve the way we do things, innovate, and grow and diversify our programs.

We are seeking a part-time Administration Coordinator to support the operations of the Neighbourhood House.

This role is available for IMMEDIATE start. Hours are 9:00am-3:00pm, 3, 4 or 5 days per week (upon agreement).

The role

The Administration Coordinator is the initial face of West Footscray Neighbourhood House, acting as the first point of call for all enquiries. Reporting to the Manager, you will provide administration support across all projects, programs and services provided by the House with a focus on improving efficiency and service quality.

You will be responsible for a wide range of tasks, including process development, accounts payable and receivable, fundraising and grants, policy and procedure review and development, HR support, administration projects, stakeholder management, compliance, volunteer engagement and more.

Based in the general reception area of the Neighbourhood House and working alongside the Childcare Quality & Compliance Coordinator, you will also need to learn the basics of childcare administration. There may also be the opportunity to participate in community programs from time-to-time to support staff absences or assist with special events.

Key responsibilities

  • Reception, including resolving phone and email enquiries.
  • General office duties including ordering office supplies, setting up rooms, maintaining the office space.
  • Coordinate room hire, including bookings, keys, access passes and invoicing. Coordinate equipment hire.
  • Accounts payable and receivable, banking, payroll.
  • Stakeholder database management.
  • Review and update policies and procedures.
  • Restock community pantry and seek donations from community.
  • Develop new administrative processes across all areas of the office, including digitising manual processes, drafting procedure manuals, and streamlining systems to maximise efficiency and improve professionalism.
  • Coordinate short-term administration-based programs (such as Tax Help, Power Saving Bonus, taking bookings for workshops, etc.) as they occur, and provide advocacy and referrals to community members as required.
  • Create compliance register and ensure compliance requirements are met.
  • Volunteer recruitment and engagement.
  • Assist with grant writing, fundraising and promotion.
  • Maintain staff files, training requirements, police checks and working with children checks.
  • Take minutes at team meetings.
  • Support the Manager with administration, operational and governance projects.

Required skills and experience

  • Demonstrated experience and skills in office coordination or executive assistant.
  • Non-profit community sector experience will be highly regarded.
  • Effective written and verbal communication and interpersonal skills, with the ability to liaise with people at all levels.
  • Innovative problem-solver with a growth mindset and seek continuous improvement.
  • Strong organisational skills including the ability to time manage, multi-task, prioritise, produce work of high-quality.
  • Outstanding customer service skills with a demonstrated ability to support people from all backgrounds and circumstances.
  • High levels of computer literacy.
  • Strong evidence of ability to maintain confidentiality and demonstrate empathy.

Employment requirements

  • Current First Aid Certificate or willing to obtain.
  • Up to date Covid-19 vaccination certificate.
  • Valid Working with Children Check.
  • Employment conditional upon a satisfactory Police Check.

How to apply

If you’re looking for a role that is community-minded, diverse and highly rewarding, please apply.

Applications should include a cover letter outlining how you meet the required skills and experience, and a copy of a current resume.

Applications will be assessed as they are received, and shortlisted applicants will be interviewed ongoing until the right candidate is found.

If you would like a copy of the position description, or have any enquiries regarding this role, please contact Marianne Wangira via [email protected] or 0481 345 339.

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