Executive Assistant/Team Coordinator to Office of General Counsel at MinterEllison

MinterEllisonis hiring people as Executive Assistant/Team Coordinator to Office of General Counsel. The Selected person will be earn at least Undisclosed NZD per month. There are also many more opportunities. Read the entire post carefully to know all the details related to this job.
PostingExecutive Assistant/Team Coordinator to Office of General Counsel
Job EmployerMinterEllison
LocationCBD & Inner Suburbs
Job SectorPA, EA & Secretarial

A full time opportunity exists for an experienced Executive Assistant/Team Coordinator to join our firm supporting our Office of General Counsel based in Melbourne.

This role provides administrative support to the General Counsel and four Deputy General Counsels including management of the team calendar relating to team meetings and events, creating agendas and presentations on a monthly basis.

In this role you will have the opportunity to:

  • Plan, coordinate, and ensure the General Counsel schedule and Deputy General Counsel schedules (where required) are well planned, followed and respected. Including managing an extremely active and dynamic calendar of appointments.
  • Provide a bridge for smooth communication between the Office of General Counsel and internal departments
  • Research, prioritize and follow up on incoming issues and concerns applicable to the Office of General Counsel to manage (screens out those that are not applicable), including those of a sensitive or confidential nature.
  • Conserves the General Counsel’s time by reading, researching, prioritising and routing correspondence; drafting emails and documents; responding directly when appropriate; collecting and analysing information; and initiating communications as required by the Office of General Counsel team.
  • Preparation of agendas and papers for the Office of General Counsel team, attendance and recording of minutes, in a professional, accurate, confidential and timely manner.
  • Provides team assistance with billing and Elite management including monthly reporting.
  • Analyse data, find information, conduct reporting and undertake correct and appropriate filing within iManage including ability to work within Filesite and Elite proficiently.
  • Prioritises conflicting needs, handles matters expeditiously, proactively, and follows through to ensure successful completion, often within tight timeframes.
  • Maintains confidence and trust in all by keeping information confidential and exercises high-level of discretion given the sensitivity of information within the Office of General Counsel function.

More About You

We welcome applicants who possess:

• At least 3 years of previous experience as a Team Coordinator or Executive Assistant for a senior leader, ideally within a professional services or large corporate environment.
• Demonstrated ability to influence, engage and manage multiple stakeholders with competing priorities through highly effective verbal and written communication skills.
• Strong logistical and organisational skills.
• Develops and maintains enduring relationships with internal and external stakeholders.
• Strong prioritisation skills and attention to detail
• Strong typing and computer use skills, including word, PowerPoint, Excel, and financial management systems.
• Internal systems knowledge of Filesite; Elite; Outlook is highly desirable although not essential

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