Executive Assistant at Anglican Diocese of Bunbury

Anglican Diocese of Bunburyis hiring people as Executive Assistant. The Selected person will be earn at least $30 – $34.99 per hour NZD per month. There are also many more opportunities. Read the entire post carefully to know all the details related to this job.
PostingExecutive Assistant
Job EmployerAnglican Diocese of Bunbury
LocationAdministrative Assistants
Salary$30 – $34.99 per hour
Job SectorAdministrative Assistants

The Anglican Diocese of Bunbury is seeking an Executive Assistant to  assist in a busy small office with a team of three/four other staff administering the Diocese.

Summary of Responsibilities: 

The Executive Assistant provides administrative support to the Bishop, Archdeacon, and Diocesan Secretary and undertakes general administrative duties in support of the wider Diocesan Office team. 

 

Description of Duties: 

SUPPORT TO THE BISHOP 

  • Provide updates for the Anglican Church of Australia directory of clergy
  • Prepare and record licenses, declarations, letters of Holy orders, and Permission to Officiate
  • Handle requests for authorization of the marriage of divorced persons
  • Handle requests for authorization of marriage outside a church building
  • Handle requests from clergy based outside the diocese
  • Prepare and distribute the diocesan prayer diary
  • Assist with preparation of reports, internal and external communications (including ‘Ad Clerum’ and ‘To the people)’, presentations, and other documents
  • Research as directed
  • Assist with preparing for calendar events
  • Filing
  • Booking of travel and accommodation

 

SUPPORT TO THE DIOCESAN SECRETARY & ARCHDEACON

  • Prepare and maintain the diocesan telephone directory, diocesan calendar, and meeting schedule
  • Print orders of service for diocesan events e.g. Synod, Mothers Union, Ordinations
  • Assist with the preparation of Synod (e.g. gathering and collating of reports and motions, preparation of name badges, delegate packs, booking and ongoing liaison of a suitable venue etc.)
  • Organise catering for diocesan events and in-house meetings
  • Receive and collate information from annual returns
  • Maintain the diocesan website and social media
  • Assist with the preparation of board/meeting packs
  • Travel and accommodation bookings
  • Filing

 

BOOKKEEPING

  • Record financial transactions for 5-6 small parishes on MYOB

 

GENERAL ADMINISTRATION

  • Proactively work to improve operational efficiency
  • Ensure that procedures and polices relevant to this role are well documented and up to date
  • Order stationery
  • Assist Diocesan Administration Team with other tasks as required.

 

Qualifications and Experience:

The successful applicant will have:

  • strong communication skills (written and verbal)
  • highly developed analytical, problem solving and customer service skills 
  • a proven ability to use technology and information effectively and efficiently
  • a proven ability to work autonomously as well as part of a small team
  • excellent time management skills and an ability to prioritise
  • a sound knowledge of Microsoft Office Suite 
  • the ability to work autonomously as well as part of a team
  • the ability to form strong personal relationships with all stakeholders
  • the ability to maintain confidentiality

 

Experience in the following areas is desirable but not essential:

  • Basic bookkeeping using MYOB or similar

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