Bid Administrator / Document Controller at Alstom

Alstom hiring people as Bid Administrator / Document Controller. The Selected person will be earn at least Undisclosed NZD per month. There are also many more opportunities. Read the entire post carefully to know all the details related to this job.
PostingBid Administrator / Document Controller
Job EmployerAlstom
LocationRyde & Macquarie Park
Job SectorContracts Administration

We create smart innovations to meet the mobility challenges of today and tomorrow. We design and manufacture a complete range of transportation systems, from high-speed trains to electric buses and driverless trains, as well as infrastructure, signalling and digital mobility solutions. Joining us means joining a truly global community of more than 75 000 people dedicated to solving real-world mobility challenges and achieving international projects with sustainable local impact.

About the role:

Alstom has an opening for Bid Administrator/Document Controller based in North Ryde. Reporting to the Bid Director, you will undertake administration and coordination of all activities supporting the Bid function whilst executing administrative and document management tasks.

Key Responsibilities:

  • Act as the point of contact within the bid team to support admin and reporting tasks

  • Undertake the tasks supporting the Bid Director for routing correspondence.

  • Maintain professional and personal agenda, arrange meetings and appointments and provide reminders for important events/milestones to the Bid team.

  • Produce reports, presentations and briefs

  • Develop and carry out an efficient documentation and filing system to manage bid submission archives

  • Travel management, creation and end to-end management of all travels in relation with the travel agency and management of VISA processes and expense claims

  • Invoice management, Suppliers creation, purchase Orders creation and follow-up with suppliers and accounting department with managing expenses

  • Serving as a point of contact with benefit vendors/administrators

  • Take charge of all Purchase Request, Purchase Orders including managing external vendor queries

About you:

  • Excellent problem solving, critical thinking and communication skills

  • Proactive and efficient responses to pressing issues and challenges

  • Exemplary planning and time management skills

  • Sound knowledge of communication tools

  • Strong interpersonal skills

An agile, inclusive and responsible culture is the foundation of our company where diverse people are offered excellent opportunities to grow, learn and advance in their careers. We are committed to encouraging our employees to reach their full potential, while valuing and respecting them as individuals. We are an equal opportunity employer and strongly encourage women, Aboriginal and Torres Strait Islander, people with disability and other minority groups to apply.

We recognise that embracing flexibility & inclusivity is the smarter way of working. Please speak with us about your individual needs or if any workplace adjustments are required. If you require any adjustments to the recruitment process please email: [email protected]

For internal applicants, please ensure you confirm your eligibility to apply with your Supervisor and relevant Human Resources representative prior to submitting an application.

As part of the application process, you will be required to undergo pre-employment reference and medical checks, including drug and alcohol testing and provide your current Covid-19 Vaccination status.

There are different compliance requirements for different workgroups. You will be provided with relevant information, during the recruitment process.

If you are unable to be vaccinated for other reason(s), please provide those reason(s) in the application for our consideration.

Free gym membership

13 weeks paid parental leave

Flexible working options

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