Office & Facilities Coordinator at Kapitol Group Pty Ltd

Kapitol Group Pty Ltd hiring people as Office & Facilities Coordinator. The Selected person will be earn at least Undisclosed NZD per month. There are also many more opportunities. Read the entire post carefully to know all the details related to this job.
PostingOffice & Facilities Coordinator
Job EmployerKapitol Group Pty Ltd
LocationCBD & Inner Suburbs
Job SectorOffice Management

We are a highly Supportive company.

Kapitol is an innovation-driven construction company based in Melbourne set to outpace and disrupt the industry. As one of Australia’s fastest-growing design and construct enterprises, we proudly combine a fresh approach with decades of expertise. The result is smarter, safer, more agile building solutions, a diverse portfolio including commercial, residential and education projects, and an award-winning workplace culture.

Our team is an Authentic group of professionals.

We are looking for a highly adaptable and personable Office Manager to ensure the smooth, efficient running of our office facilities. We are targeting a well-organised administrative all-rounder to provide a great working environment for our team and provide exceptional customer service. The role will primarily focus upon front-of-house engagement, reception service, facilities coordination, and general upkeep/cleanliness of our office. It will also be highly varied and would suit someone who enjoys a fast-paced environment and takes pride in the quality and efficiency of their work.

You will embody an Inspirational approach to work.

What you’ll do:

  • Providing exceptional customer service both in-person and via phone
  • Be the first point of contact for customers, candidates and stakeholders
  • Ensure a clean and tidy office environment for guests and employees
  • Sort and distribute mail and organise couriers
  • Manage office stocks including stationery, kitchen supplies and uniforms
  • Take accurate meeting minutes
  • Identify and implement process improvements
  • Manage catering request for key meeting and office events
  • Assist with onboarding new team members to give them a great first impression, including management of uniforms
  • Assist with general administration tasks, as required

What you’ll bring:

  • Experience in a similar generalist administration, office coordination role in a fast-paced environment
  • Advanced MS Word, Excel and PowerPoint skills with the ability to pick up new systems quickly
  • Well organised with the ability to prioritise and juggle multiple tasks concurrently
  • Problem-solving and time management skills – you can think on your feet
  • A can do, positive attitude and passion for doing things right first time
  • Passion for providing a high standard of office facilities
  • Exceptional customer service skills
  • Team first, collaborative approach
  • Attention to detail

We are Driven to offer you a great career and benefits.

  • 2021 Best Places to Work recognition
  • A fantastic work culture built on our values of Supportive, Authentic, Inspirational & Driven
  • Opportunities for fast-tracked career development (we’re a growing company and you can come on the journey with us!)
  • Central, CBD-based office location; majority of projects in Melbourne Metro
  • Flexible working options and industry-leading working conditions
  • Health and wellbeing benefits, including annual skin and health checks
  • Access an expanding selection of corporate discounts
  • Volunteering up to 3 working days per year
  • Mentoring program

Kapitol is committed to providing an inclusive and diverse working environment.

Find out more about Kapitol Group on our website ( – and follow us on LinkedIn and Instagram for regular updates.

Please be advised that we will not be utilising the services of recruitment agencies / agency-represented candidates for this role.


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