|Job Employer||National Stroke Foundation|
|Location||CBD & Inner Suburbs|
|Salary||$70000 (FTE) + superannuation + salary pac000aging|
|Job Sector||Administrative Assistants|
The Stroke Foundation is a national not-for-profit organisation that works with stroke survivors, carers, health professionals, government, and the public to reduce the impact of stroke on the Australian community. Our mission is to Prevent Stroke, Save Lives, Enhance Recovery.
Purpose of the Team
The Corporate Services Business Unit, incorporating the Business Operations team, ensures that we build a thriving organisation where our people, governance and systems are engaged, equipped and supported to advance our mission and achieve optimal organisational performance.
Overall purpose of position:
The Compliance Officer operates within Stroke Foundation’s Compliance Management Framework to ensure that Stroke Foundation meets its responsibilities for compliance standards. This includes maintaining current and relevant business licences, registrations and insurances and that programs and projects are supported to ensure that their activities are compliant with the requirements of relevant legislation. The Compliance Officer works with workforce members to coordinate contract compliance and reporting activities associated with externally funded activities and assists with corporate services administration tasks on an ad hoc basis.
Risk and compliance activities
- Monitor identified risk and compliance issues and activities, including fundraising licence renewals, business name registrations, and all activities required within organisational and compliance registers; ensure that action is taken in a timely manner.
- Administer the day-to-day relationship with the Stroke Foundation’s insurance broker, including actively identifying and resolving potential issues related to changes in operational activities.
- Work with program leaders coordinating the review of activities and development of internal procedures to ensure the Stroke Foundation meets the obligations of its insurance policies.
- Initiate and manage the annual business insurance and workers’ compensation insurance renewal processes.
- Maintain registration records with external governing bodies, including charity and business regulators and State Fundraising Licence authorities.
- Provide updates to regulatory bodies of new service agreements or changes to the Stroke Foundation’s responsible persons pertinent to current registrations and licences.
- Support each office with state and national WH&S compliance requirements.
Contract compliance, organisational compliance performance, and reporting activities
- Support funding contract management processes; identify and schedule contract deliverables, document reporting instructions and assist with the preparation, dissemination and record keeping of reports.
- Assist with the collation and review of organisational compliance performance reports, checking that information is complete and of a high quality.
- Support the review of service contracts.
Organisational policies and procedures
- Support the National Manager Business Operations with the implementation of, and organisational adherence to, operational policies and procedures, including but not limited to:
- Stroke Foundation’s external feedback and complaints management procedure;
- Data Governance
General Office Administration
- Field enquiries from the general public received through shared mailbox and website inquiries.
- Provide guidance and training to Business Operations volunteers.
- Perform ad hoc administration duties as required and as approved by the National Manager Business Operations, including workforce member inductions and other administration matters to support an efficient and effective national organisation.
Relevant qualifications in business, administration and/or equivalent experience.
- Strong analytical and problem solving skills.
- Excellent written and verbal communications skills.
- Superior time management skills ensuring compliance activities are delivered to schedule.
- Ability to manage multiple tasks in an organised manner.
- Ability to communicate and negotiate effectively with managers, other workforce members, and external stakeholders.
- Ability to interpret the needs of, and provide sound advice to workforce members and stakeholders.
- Highly developed computer literacy, Microsoft 365 essential.
- Proficient use of client relationship management databases.
- Highly organised and with a strong attention to detail.
- Highly motivated and strong initiative and self-management skills.
- Demonstrated experience in providing effective and efficient administrative processes and systems to a team and/or office.
- Demonstrated experience in performing compliance activities and/or experience in understanding and interpreting legislative requirements and agreements.
- Experience with developing or improving internal processes for effective maintenance of organisational registers and record keeping.
- Knowledge of the not-for-profit/charitable industry (desirable).
Work Health and Safety Responsibilities
- All employees will contribute to a healthy, positive and supportive work environment.
- All employees must comply with Stroke Foundation’s Work Health and Safety Policies and Procedures.
- All employees must adopt safe work practices that comply with Work Health and Safety requirements and must not wilfully place at risk the health and safety of any other person in the workplace.
- The physical requirements of the position (or any physical limitations) will be discussed prior to your commencement.
This position is subject to the following:
- National Police Check.
- Professional Reference Checks.
- Evidence of up-to-date COVID-19 vaccination is required for this role (unless a valid exemption exists).
What’s on offer?
A flexible, innovative, and dynamic organisation with engaged knowledgeable staff and volunteers with the added benefits of competitive remuneration and salary packaging.
This is a fantastic opportunity to work with one of Australia’s leading not-for profit organisations that has a positive influence on the lives of thousands of Australians each year. If you are passionate about making an impact, and want to be part of an organisation that is making a real difference in people’s lives, please forward your resume with a covering letter to [email protected]
The Stroke Foundation embraces cultural diversity and strongly encourages suitably qualified people from all cultural backgrounds to apply.
Stroke Foundation is a bi-partisan organisation that delivers advocacy activities in line with the Australian Charities and Not-for-profits Commission (ACNC) guidelines. https://www.acnc.gov.au/